Even though a wedding is supposed to be a fun, happy time celebrating the union of two people, there are a lot of technicalities that go into making the day perfect that the bride and groom may not consider. Good thing you’re a trained professional who can help make it all possible!
The rules and regulations that couples must follow in order to obtain a license aren’t always common knowledge. As a planner, make sure they know all of the rules for the state, and that they have proper legal documentation for the day of the wedding.
Save the Dates and Invites
Save the dates are a cute quirky way to express the personalities of the bride and groom while reminding invitees of the celebration. Usually they are sent 3 months before the wedding date. For Invitations, order them 4 months prior, and send them 6-8 weeks before the wedding. Include the invite, return card and envelope, directions and a meal preference card if required. Use the same stationary for the table placements and menus the day of the wedding, and the thank you notes after, to keep the theme cohesive throughout the event.
Usually, the bride won’t consult the planner on gowns or tuxedos. Don’t take it personally, it’s the most important dress she’ll wear, she needs those closest to her to help pick it out! It doesn’t hurt to brush up on gown and tux shops in the area, as well as prices for different designers, just to lend a helping hand. Similarly, the bride will choose how she wants the bridal party to look, so stay on the outskirts and be ready to help if needed.
There have been a lot of traditions over the years regarding who pays for what part of the wedding, but everyone’s different! Keep tabs on whether the bride & groom, her family or his family are paying for certain aspects of the day. Communicate with your clients so you know where the different sectors of the budget are coming from, so that everyone gets paid!
Remember that these guests need somewhere to stay! Reserve blocks of rooms in two hotels with different rates, so that everyone can make the most of their time in town. Greet them with a “welcome basket” filled with treats and wedding info to help them feel at home! Small favors should also be given to all guests to give them something to remember the amazing night!